Office Administrator – Los Angeles

Essential Duties & Key Responsibilities:

  • Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
  • Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
  • Daily management of department head/manager’s calendar, meeting schedule, and contacts.
  • Edit and assemble documents and reports for department head/manager.
  • Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
  • Create and maintain organizational and seating charts for office.
  • Understand contract and bonding process and escalation procedures.
  • Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
  • Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
  • Arrange travel reservations, business accommodations, prepare itineraries and agendas.
  • Process department head/manager’s expense reports.
  • Maintain organized filing systems and coordinate document retrieval schedules.
  • Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company.
  • Order supplies to support office needs.
  • Provide team support and relief of others’ job duties during times of need (e.g., lunch, breaks, illness, vacation).
  • Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family.
  • Assist with special projects and coordinate events.
  • Other activities, duties, and responsibilities assigned.


  • High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
  • College degree and/or relevant administrative skills certification, a plus
  • Construction or other service industry experience, a plus
  • High degree of detail, accuracy, and organizational skills
  • Maintain confidential information
  • Work independently with some oversight and as part of team
  • Approachable, proactive, positive, and professional attitude
  • Professional verbal communication and written business communication skills
  • Able to conduct research and effectively proofread
  • Exhibit active listening skills and follow through on commitments
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
  • Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
  • Commissioned Notary Public, a plus

Apply now

    If you don't have OneDrive, Google Drive or Dropbox installed on your device, you will need to upload documents via a desktop machine, or laptop.

  • Menu